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OVERVIEW
Welcome to the new WMA Online Submission Process. We've streamlined the process this year to make it easier for you to submit and process your entries. Most importantly, a specific work can be entered in more than one category, and no hard copies are needed, except for the Magazine of the Year categories (trade, new and provincial magazines of the year). All written and visual entries are uploaded for judging.
Please also note: The new interface includes a number of automated rules verification and data validation checks. Please pay attention to the various "Help" dialogues that may appear as you go through the process. They will tell you if your entry is missing anything and help to make sure that your entry is processed correctly.
Here is an overview summary of the various steps involved in the submission process:
STEP 1: Create
Under this tab, choose a single category you want to submit an individual
entry for. Specify the Title of the piece you are submitting and press submit. Fill
out the form, make sure to provide all mandatory details and submit to advance your entry to Step 2.
You may then proceed directly to Step 2 or repeat Step 1 as many times as you like, to create additional
entries. For each entry other than Magazines of the Year, you must upload a PDF as part of the submission
process. Uploading PDFs is mandatory.
STEP 2: Review & Pay
As you create new entries, they will automatically be added to the list
appearing under the Step 2 tab. This list represents all of the entries you have entered to date but which
have not yet been fully processed. If you wish to edit an entry or assign an entry to more than one category,
click on the "Edit" link next to each entry to see the details you entered. You may make changes at
this stage. You can add the same entry to more than one category without entering the data again.
When you are satisfied with the details of your entries, you can use the checkboxes in the entry list to select which entries you wish to officially enter and pay for. By clicking the "Submit" button you see a screen listing all of the entries you have chosen along with their entry fees. Use the drop down to select how you would like to pay for these entries and click "Pay Now".
Please note, if you choose to pay by credit card you will be sent to the PayPal site to enter your credit card details and process your payment. PayPal will not accept payments over $1,000 unless your account is "verified". In this case, we strongly suggest you pay by company cheque.
If paying by PayPal, complete all steps and the system should return you to the submission process.
STEP 3: Print Forms
As you process the payment for each entry, it will automatically be
advanced to Step 3. Please do not proceed to Step 3 until all of the entries you intend to submit have
been processed through steps 1 and 2.
Appearing under the Step 3 tab you will find a listing of your complete/paid entries.
You will now need to print out copies of your Master and Entry Forms to send to the WMAF as proof of your entry. No tearsheets are needed for the written and visual categories. Hard copies are only required in the Magazine of the Year categories (provincial, new and trade).
STEP 4: Package & Send
Once you have entered and processed all of your entries and printed all of
the relevant forms, all you need to do is deliver your master and entry forms to the WMAF, along with your
cheque or proof of PAYPAL payment. If you entered the Magazine of the Year categories, you will also need to
send us four sets of three consecutive issues.
Please send all of your forms (and hard copies for Magazine of the Year categories) as a single package to
875 Prairie Avenue, Port Coquitlam BC V3B 1R9.
Winners will be announced October 2010
